Email

All the things that can be organized is a little overwhelming but take it one thing at a time. Now that the Filing System is organized, the next step organizes all electronic files. Keep email boxes cleaned out and organized in folders by checking email inboxes every one to two days. Prioritize your time in email by only looking at what is important, only view email from people that are contacts or ads that are appealing. If it is not important delete it. Keep the inbox clean except for what is being worked on now or in the near future. Set specific folders in the email folder for different jobs, bills paid, contacts, or anything pertinent.

Personally, I try to look at email everyday, I go through and delete any advertisements, spam, or emails from names I do not recognize. Then I glance the emails that are left until they are done. A good thing might to decide to only look at email for a certain amount of time, say 30 minutes, then reading email does not end up taking too much time.

Files

Keep all word files, excel files, and any other files organized in folders. Create a folder for each new job, put all correspondences, work in progress, or anything pertaining to that job in the folder so nothing gets lost. In this day of electronic paper it would be very easy to loose files which in turn could cause a lost job. Have a folder for each business acquaintance, then everything expected for a position is in one place. Keep folders inside of folders for projects waiting on, projects in process, finished projects, and anything else important.

Notes

Organize notes jotted on scrap paper by either taping them into one notebook or making one master sheet of notes and jot down pertinent information such as phone numbers and names. No more wasting time. Be Organized and time to write will be found not lost.

Exercise

Set aside 1/2 an hour a day to start cleaning up the inbox, make sure to stay to 30 minutes. Use the spam block program with the email service to help keep email spamming down to a minimum.